Holqa AI

Rosters, payroll, staff and calls, linked.

Holqa AI is software for Maltese employers. Plan weekly rosters across sites, run payroll with FS5, FS3 and FS7, give staff a portal on their phone, and let an AI receptionist answer calls at any hour.

Try the payroll demo Try the roster demo

Ħolqa is Maltese for link. Holqa was built with a Maltese restaurant group with two venues, where it runs today.

What Holqa does

Take one product or link several. Each is configured to your company: your pay rules, leave rules, sites and call flows.

Holqa Roster Master

Weekly rosters for every site, with leave and overtime kept in check.

  • Weekly rosters across all your sites
  • Shift templates and copy-week
  • Double-booking blocked across sites
  • Vacation as a running balance, accrued monthly, pro rata for part-timers
  • Sick leave counted per calendar year
  • Overtime warnings
  • Roster published as a PDF
  • Separate access for managers and supervisors; supervisors never see pay
  • Audit log of every change
Open the roster demo €3.50 per employee a month

Links to payroll: approved roster hours are imported into the pay run.

Holqa Payroll Engine

Maltese payroll from approved hours to FS7, with a staff portal on any phone.

  • Tax at single, married and parent rates
  • Social security and the Maternity Leave Trust Fund
  • FS4 records, monthly FS5, year-end FS3 and FS7
  • PDF payslips by e-mail or in the portal
  • Imports approved roster hours
  • Employees, self-employed and agency workers handled separately

Staff portal, on any phone

Each person sees their hours by day, leave balance and payslips, sends leave requests, and keeps their address, ID and e-mail up to date. First login uses a one-time password.

Open the payroll and portal demo €5.00 per employee a month

Demo logins are shown on the demo's sign-in page.

Links to your staff: hours, leave and payslips reach each person's phone.

Holqa AI Receptionist

Answers calls, web chat and WhatsApp at any hour, in your business's tone.

  • Answers calls and web or WhatsApp chat 24/7
  • Takes bookings
  • Answers routine questions
  • Hands complaints, allergy or medical questions and unusual requests to your staff
  • Call summaries by e-mail
  • Tells callers they are speaking with an AI

Built on request. Each AI Receptionist is built to the company's own standards and policies, so we do not offer a demo of this service. Tell us what you need and we will scope it with you.

Discuss your requirements From €149 a month

Links to your team: anything sensitive goes to a person, with a summary.

Holqa Private Assistant

Reads supplier invoices, receipts and letters, so nobody has to type them in.

  • Reads supplier invoices, receipts and letters
  • Extracts supplier, VAT number, dates, net, VAT and total
  • Review queue for exceptions
  • Export to your accounting software
  • Quarterly VAT summary
  • Time logging per client

Built on request. Each Private Assistant is built to the company's own standards and policies, so we do not offer a demo of this service. Tell us what you need and we will scope it with you.

Discuss your requirements €249 a month

Links to your accounts: checked figures are exported to your accounting software.

Holqa Advisory

An AI Readiness Review for teams that want a plan before they buy software.

  • Workshops with your team
  • A map of your processes
  • An AI usage policy
  • A 12-month roadmap
Ask about a review €3,900 fixed, 5 days

Links to a plan: you leave with a roadmap your team can follow.

Who it is for

Restaurants and hotels

Rosters across venues, part-timers on pro rata leave, payroll from approved hours, and a phone that gets answered during service.

Roster Master, Payroll Engine, AI Receptionist

Care homes

Shifts across sites without double-booking, overtime warnings, sick leave per calendar year, and a portal where staff check hours and request leave.

Roster Master, Payroll Engine

Accounting and audit firms

Supplier invoices and receipts read into a review queue, quarterly VAT summaries, exports to your accounting software, and time logged per client.

Private Assistant, Payroll Engine

Corporate service providers

Letters and invoices read and queued for review, time logged per client, and routine calls answered while anything unusual goes to your team.

Private Assistant, AI Receptionist

Prices

In euro, excluding VAT at 18%. The same list for every customer.

Full package. Rosters, payroll and the AI services together can qualify for more government support, subject to approval. See how the grants work

Workforce
ModuleMonthlyMinimumOne-off setup
Roster Master Multi-site rosters and leave. Setup includes 2 sites. €3.50 per employee €49 a month €750
Payroll Engine FS5, FS3, FS7 and the staff portal. €5.00 per employee €79 a month €1,250
Roster + Payroll bundle Best value Both modules, linked. €7.50 per employee €119 a month €1,750
AI services
ModuleMonthlyIncludedOne-off setup
AI Receptionist Essentials 1 language. €149 300 calls a month €950
AI Receptionist Professional Booking integration, 2 languages, chat. €349 1,000 calls a month €1,950
Private Assistant Document reading and VAT summaries. €249 1,000 documents a month €1,500

The AI Receptionist and Private Assistant are built on request to each company's own standards and policies. We do not offer a demo of these services.

Extras, advisory and support
ItemPrice
Extra calls€0.40 each
Extra documents€0.15 each
Each extra site beyond the 2 included€250 one-off
Holqa Advisory€750 per consultant day
AI Readiness Review Workshops, process map, AI usage policy, 12-month roadmap.€3,900 fixed, 5 days
Priority support 4-hour response in business hours.€99 a month

Terms

  • Minimum term of 24 months.
  • Pay monthly, or pay yearly in advance and save 5%.
  • Setup is billed 50% at signature and 50% at go-live.
  • After 24 months, price rises are capped at Malta's inflation rate.
  • Every plan includes software updates, next-business-day support and a full data export if you leave.

Estimate your cost

Workforce
AI Receptionist
More

    Per month €0

    One-off setup €0

    Excluding VAT. Extra calls and documents are billed as used. An estimate, not a quote.

    Possible government support €0

    Subject to approval by the scheme. An illustration, not a promise of funding. We prepare the technical part of your application.

    Ask for a written quote

    The full package can qualify for more government support

    Choose rosters, payroll and the AI services together and your project can qualify for more support. AI and cloud items get an extra 10% on top of the 50% Digitalise Your SME co-funding (60% in Gozo). Smaller businesses can instead claim a Micro Invest tax credit of 65% (85% in Gozo). Subject to approval. We prepare the technical part of your application.

    Estimate the full package Ask about grants
    • 50% Rosters and payroll Digitalise Your SME co-funding of eligible costs. 60% in Gozo.
    • 60% AI and cloud items The same scheme with its extra 10%. 70% in Gozo.
    • 65% Micro Invest tax credit The alternative for smaller businesses. 85% in Gozo.

    Every figure here is subject to approval by the scheme. The rules change between calls, so we check the current terms with you before you rely on them.

    Digitalise Your SME

    Run through fondi.eu. Covers 50% of eligible costs in Malta and 60% in Gozo, with 10% more on AI and cloud items. Grants start from €25,000, so it suits larger projects. Subject to approval.

    Micro Invest

    Run by Malta Enterprise. A tax credit of 65% for small businesses, or 85% in Gozo. Subject to approval.

    We prepare the technical part of your application

    You get the specifications, the cost breakdown and the project description the scheme asks for. The decision stays with the scheme.

    Live in about six weeks

    Six steps, in this order. Your current payroll keeps running until the figures match.

    1. Discovery

      We go through your pay rules, leave rules, sites and call flows, and agree how Holqa will be set up.

    2. Data import and integrations

      Your employees, balances and history are imported, and the systems you already use are connected.

    3. Parallel payroll run

      Holqa runs payroll alongside your current system, and the two sets of figures are compared.

    4. Training

      Managers, supervisors and payroll staff learn the system on your own data.

    5. Go-live

      About six weeks after kickoff, Holqa becomes the system you run.

    6. Go-live review

      In week 10 we review how it is running with you and adjust what needs adjusting.

    Your data stays yours

    Payroll data is personal data. Holqa is built to keep it in the EU, limit who sees it, and hand it back in full when you ask.

    Holqa was built with a Maltese restaurant group with two venues, and runs there today.

    EU hosting
    Your data is stored on servers in the European Union.
    Encryption
    Your data is encrypted.
    Role-based access
    Each person sees only what their role allows. Supervisors do not see pay.
    Audit log
    Changes are recorded with who made them and when.
    Daily backups
    Backups are taken every day.
    Data-processing agreement
    You get a signed agreement that sets out how we handle your data under GDPR.
    Full data export on exit
    If you leave, you take all your data with you.

    Book a demo

    Tell us a little about your business and we will reply by e-mail. Book a guided demo of rosters and payroll, or discuss what you need from the AI Receptionist or Private Assistant, which are built on request. You can also try the two live demos on your own first.

    Payroll and staff portal demo Roster demo

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